Administrative Assistant to the EVP

Position Summary

The Administrative Assistant will provide comprehensive administrative and operational support to the Birthright Israel North America (BRINA) team. This role is essential for maintaining efficient office operations, coordinating high-level meetings and events, and providing executive support to the Executive Vice President. The ideal candidate is a highly organized professional who thrives in a fast-paced environment and is committed to the mission of Birthright Israel.

About Birthright Israel North America

Birthright Israel began in 1999 with a bold idea – offer young Jewish adults a life-changing trip to Israel to build their Jewish identity and, by doing so, transform the Jewish future. Since its founding, Birthright Israel has provided over 950,000 young Jewish adults with a transformational experience in Israel. In a post October 7th world, our work has become even more important. Birthright Israel North America ("BRINA") serves as the operational and outreach engine of Birthright Israel, leading logistics, marketing, and recruitment efforts across the United States and Canada while ensuring a seamless connection between eligible applicants and trip organizers.

Location

New York, NY (Hybrid; 4 days/week in-office)

Reports To

Executive Vice President, Birthright Israel North America

Compensation

Salary Range: $60,000-$75,000

FLSA: Non-Exempt

Key Responsibilities

Office Operations & Administration

• Manage the reception area, ensuring all phone, mail, and visitor interactions are handled professionally and efficiently.

• Oversee and coordinate day-to-day administrative operations for the BRINA office.

• Represent BRINA in internal committees and discussions related to office operations, including facilities, security, and workspace planning.

Meetings & Event Coordination

• Coordinate BRINA staff meetings and major U.S.-based Taglit gatherings, including Board, Education, and Volunteer Committee meetings.

• Manage all logistics, scheduling, materials preparation, and meeting documentation, including minutes.

• Build and manage relationships with preferred hotel vendors and oversee related contracts.

Executive & Staff Support

• Provide comprehensive administrative support to the Executive Vice-President, including calendar management, travel arrangements, e-mail management, task management, and general coordination.

• Manage all scheduling and logistics for the Taglit CEO during North America visits.

• Coordinate travel and accommodations for visiting Taglit and BRINA staff in New York.

Qualifications

• Exceptional organizational and multitasking skills, with the ability to prioritize competing demands and adapt to changing needs.

• Strong administrative and project coordination experience.

• Excellent written and verbal communication skills.

• High level of professionalism, discretion, and judgment.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Salesforce; experience with Microsoft CRM is a plus.

• Willingness to work occasional evenings and weekends as needed.
  

Why Join Birthright?

At Birthright Israel, you'll be part of a team that is shaping the future of the Jewish people. Your work will help ensure that donors feel connected, valued, and inspired to make Birthright Israel possible for generations to come. We offer generous benefits, including comprehensive medical, vision, and dental insurance. Employees have access to set aside funds for retirement through our 403(b) plan, which includes a 5% salary match that vests over the first 5 years of employment. Additional perks include remote work opportunities outside of the 4 days/week in-office, generous sick time, annual personal days, as well as a work calendar offering time off for Jewish and secular holidays.