Open Jobs

Institutional Giving Intern

Apply Now jobs@birthrightisrael.org

Position Summary

This part-time internship assists with the work of the Institutional Giving team at Birthright Israel Foundation. We write and manage formal grants working collaboratively with members of the Development team in New York and around the country. This is an ideal opportunity to learn more about major gift fundraising, grant cycles, management and writing.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the organization.

Reports To

  • Associate VP of Institutional Giving

Essential Functions

This position will provide support for all events, meetings, and ongoing projects coordinated by the Events department including, but not limited to:

  • Track the department's efforts and the growing portfolio of professional foundations, support data entry, and create reports in Salesforce.
  • Help maintain and update department electronic files and lists.
  • Draft and edit key communications with major foundations and Jewish federations through reports, proposals and other writing.
  • Liaise with other departments, including Finance and Marketing, toward the production of various reports and proposals.
  • May be assigned other tasks and duties reasonably related to job responsibilities.

Educational Requirements

  • College Junior, Senior or Graduate Student.

Skills and/or Experience Required

  • Detail oriented.
  • Excellent verbal and written communication skills.
  • Excellent editing skills.
  • Experience with Microsoft Word and Excel.
  • Salesforce experience a plus.
  • Previous office experience a plus.

Physical Demands

  • Regularly required to speak clearly and hear the spoken word well.
  • Regularly required to physically operate routine office equipment such as telephones, computers, etc.
  • Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.

Work Environment

  • Noise level is consistent with levels usually present in an office environment.
  • Hazards present are consistent with those common to an office environment.

Time & Compensation

  • Part-time, ten-week internship with potential for extension beginning the week of October 4.
  • 15 hours/week, flexible schedule (within 9–5 business hours).
  • $20/hour (position is not eligible for benefits).
 More Details

Events Intern

Apply Now jobs@birthrightisrael.org

Position Summary

Work within the Events department to provide a full range of support to the organization and individual fundraisers for all event related activities, logistics, and daily operations. This includes collaboration with other internal departments and external partners when appropriate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the organization.

Reports To

  • Associate VP of Events

Essential Functions

This position will provide support for all events, meetings, and ongoing projects coordinated by the Events department including, but not limited to:

  • Administrative support including creating name tags, compiling mailing lists, and ordering supplies.
  • Conduct venue and vendor research, outreach, and site visits and manage venue holds on a continuous basis.
  • Assist in managing the national group of speakers in the spirit of a “speakers bureau” to have a pool of people to pull from depending on location.
  • Write text for invitations, save-the-dates, and speaking notes.
  • Track RSVPs, update and manage invitation lists, and establish ongoing communication with fundraisers. Provide updates and timelines to all staff and vendors.
  • Assist in managing follow-up process, edit template letters as necessary, and handle all mailings.
  • Interact as liaison, when necessary, to any vendors (catering, staff, security, etc.) and hosts.
  • May involve domestic travel to attend events, when necessary, to manage on-site guest check-in, arrange event materials, and general setup.
  • Research and upload events to the Birthright Israel post-trip app.
  • May be assigned other tasks and duties reasonably related to job responsibilities.

Educational Requirements

  • High School diploma required.
  • Juniors or Seniors enrolled in a four-year university.

Skills and/or Experience Required

  • Prior professional office experience a plus.
  • Good computer skills, database management, and Salesforce experience a plus.
  • Excellent verbal and written communication skills.
  • Team player.
  • Excellent organizational skills, strong time-management.
  • Excellent attention to detail, responsiveness, and creative problem-solving skills.
  • Understanding of American-Jewish concerns regarding Israel is preferable.
  • Ability to respond to inquiries or complaints, including those of a sensitive and confidential nature, from any of the following, if applicable, under a variety of circumstances, including adversarial situations: donors, managers, employees, or vendors, etc.

Physical Demands

  • Regularly required to speak clearly and hear the spoken word well.
  • Regularly required to carry and arrange event materials including pop-up banners, step-and-repeat, catering setup, and other event-related setup including arranging furniture.
  • Regularly required to physically operate routine office equipment such as telephones, computers, etc.
  • Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.

Work Environment

  • Noise level is consistent with levels usually present in an office environment.
  • Hazards present are consistent with those common to an office environment.
 More Details

Receptionist & Office Assistant

Apply Now jobs@birthrightisrael.org

Position Summary

The Receptionist & Office Assistant oversees the office environment at Birthright Israel Foundation's New York Headquarters and provides additional support for the Business Operations Department. The position is an excellent entry-level opportunity for an individual interested in non-profit management, operations, and facilities management to expand their skill set at one of the premier Jewish and Israel education organizations in the non-profit world.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the organization.

Reports To

  • Associate VP, Legal Affairs & Business Operations

Essential Functions

  • Serve as front desk receptionist and primary person responsible for overseeing the office environment, including opening/closing the office, logging guest requests, greeting guests, placing and supervising maintenance requests, answering central phone line for general inquiries and donations, monitoring office entry, managing security, accepting mail and packages, processing daily mail, processing and logging donations received via mail, maintaining vendor relations, ensuring availability of supplies, and assisting with seating arrangements.
  • Manage relationships with all outside vendors and contractors that support the functioning of the office environment, including but not limited to those responsible for cleaning/maintenance, supplies, food & beverage services, construction, copy machines, copy/shredding, shipping, security, and HVAC systems.
  • Maintain regular contact with landlords and building staff at New York Headquarters and at all regional locations, including responding on behalf of Birthright Israel Foundation to ensure timely payment of invoices and addressing any issues that may arise.
  • Identify and oversee applications for facilities-related security grants.
  • Organize and prepare conference rooms for periodic departmental and all-staff meetings, including managing conference room booking schedule.
  • Assist with overseeing the Business Operations budget, including documenting expenses, reconciling expenses vs. budgeted amounts, and making projections for future expenses and office needs.
  • Assist with assessing organization-wide insurance needs (excluding personnel) and maintaining all organizational insurance policies.
  • Maintain database of organizational contracts.
  • Support the Associate VP, Legal Affairs & Business Operations on special projects as needed.
  • Communicate on behalf of the Business Operations Department to all staff.
  • Other tasks and duties reasonably related to job responsibilities.

Educational Requirements

  • Bachelor's Degree (completed or in-progress).

Skills and/or Experience Required

  • 1-2 years related work experience.
  • Good verbal, written, and diplomatic skills.
  • Ability to work independently and to take initiative.
  • Ability to exercise discretion with confidential matters.
  • Team player with proven ability to work well with all levels of employees.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Proficiency in Salesforce (not required, but preferred).
  • Strong organizational skills with an ability to multi-task and prioritize competing demands.
  • Polished, professional demeanor.

Physical Demands

  • Regularly required to speak clearly and hear the spoken word well.
  • Regularly required to physically operate routine office equipment such as telephones, computers, etc.
  • Regularly required to utilize near vision, ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.
  • Regularly required to move around inside the office to observe office environment, access file cabinets, inspect HVAC and storage rooms, and accept mail and packages.
  • Occasionally required to lift and carry boxes as well as supplies and equipment weighing up to 25 lbs.

Work Environment

  • Noise level is consistent with levels usually present in an office environment.
  • Hazards present are consistent with those common to an office environment.
 More Details

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